Information page regarding Coronavirus (SARS-CoV-2): FAQ about studies

On this page you will find a list of FAQs concerning the consequences and measures of the University of Hildesheim regarding the coronavirus. This list is constantly updated and does not claim to be complete. Please have in mind that we cannot provide an answer to every question you might have and that many things are yet to be clarified.

University Accessibility

How can I currently approach the University facilities?

Most of the university staff, including Teaching and Administration Department, is currently working from home. Thus, the colleagues can only be reached by phone or e-mail. In case of doubt, please check the website of the respective department for the corresponding service hours.
www.uni-hildesheim.de/einrichtungen/

Can I use the University facilities for group work projects etc.?

No. The university is closed for the students. Group work projects carried out from students inside the campus and the university facilities are prohibited. Seminar, conference and group work rooms as well as auditoriums are locked. These measures apply until 30.04.2020 until further notice.

I have a question regarding the closing down of the University library.

The University library has its own FAQ platform regarding its closure. For more information please check the following website: www.uni-hildesheim.de/bibliothek/benutzen-lernen-arbeiten/faq-bibliotheksschliessung/

When is the validation of the student card possible?

The opening hours of the University buildings are the following:
Monday - Friday: 06:00 - 20:00 o’clock
Saturday: 07:00 - 17:00 o’clock
Sunday: closed

You can access the validation machines only on these hours. 

Beginning of the summer semester 2020

When does the lecture period of the summer semester 2020 begin?

According to the current situation, the lecture period begins on 20.04.2020. The summer semester will start digitally, as all universities of Lower Saxony agreed upon. Due to the already enforced and still foreseeable lecture restrictions, lectures in the upcoming semester will be offered almost exclusively online starting from 20.04.2020, according to the planned lecture period. Exceptions to this rule comprise practicum phases and internships, for which appropriate alternatives are yet to be found. In that case, we will inform you as soon as new decisions regarding the summer semester will be taken.

 

Will an introduction week take place?

The introduction week starting from 01-09.04.2020 must unfortunately be cancelled. You can surely address the first semester tutors, should you have questions regarding your studies or your lessons plan.

In Youtube you can find a video showing you how you can build your lesson plan.
Stundenplan im LSF erstellen | Lehramt

Is there an eLearning possibility offered?

Is there an eLearning possibility offered?

According to the current situation, the lecture period begins on 20.04.2020. The summer semester will start digitally, as all universities of Lower Saxony agreed upon. Due to the already enforced and still foreseeable lecture restrictions, lectures in the upcoming semester will be offered almost exclusively online starting from 20.04.2020, according to the planned lecture period. Exceptions to this rule comprise practicum phases and internships, for which appropriate alternatives are yet to be found. In that case, we will inform you as soon as new decisions regarding the summer semester will be taken.

Important deadlines for the summer semester 2020

Will the semester be extended?

No, the lecture period ends on 17.07.2020 as planed.

Lectures in summer semester 2020

Will all lectures available in LSF take place with only a time shift?

The lecture form will change at least to the effect that the courses will be conducted digitally. For more information regarding the courses you have registered, please contact your lecturers.

Until when can I register for the lectures of the summer semester 2020?

The current registration deadline is until 08.04.2020. For more information regarding the conduction of the courses you have registered, please contact your lecturers.

Examination matters

I have a question about a specific exam. Who can I contact?

Please check first the website of the University. Should your question is still not answered, please contact the respective examiners.

Who decides if an exam is postponed?

The examiners make this decision.

I’m not sure if anything changes regarding the organisation of my exams. Who can I contact?

Please contact the examination office responsible for you.

Please note that there’re currently no personal consulting hours. Instead of that, you can contact the staff of examination office by telephone or e-mail.

I have an important question about the current changes in the examination system, which do not only affect me but also my degree course. Who is my contact person?

If you have important questions regarding your examination matters, which affect not only you but also many other students, e.g. the consequences of postponing exams, you will find a lot of information in this FAQ list.

If you still need general information, Mr Markus Flohr (Head of the Matriculation and Examination Office) and Mrs Dr. Angelika Obstoj (Head of Department 3 for Study Matters) will be happy to help you.

Will exams, which were arranged to take place before 01.04 und now are postponed to a date during the summer semester, be assigned to the winter semester?

Postponed exams, which would take place between 01.04 and 31.05.2020, will be assigned to the winter semester.

Diploma: due to coronavirus, I could no longer acquire my degree until 31.03.2020, as my last exam had to be postponed and I will only be able to acquire it within the summer semester 2020. On which date will my diploma be issued?

The diploma date is always the date of the last test performance (or academic achievement, should you acquire one after the last test performance).

Thus, the date, on which you actually completed test performance, appears on your diploma. The date of issue is also shown. This also applies for the other degree documents.
Furthermore, the Examination Office will issue a certificate for those who acquired their degree due to coronavirus in the next examination period, i.e. between 01.04 and 31.05.2020, stating that the degree is to be assigned to the winter semester 2019/20 because of the extended examination period and the reasons behind that.

Are exams or academic achievements, which require university attendance, allowed or are they completely prohibited until the beginning of the semester?

Exams and academic achievements, which require university attendance, are prohibited until 18.04.2020. The exams will either be postponed until the end of the protective measures or they can be performed in an alternative form, e.g. with support of IT. The examiners decide whether one or the other is the case.

Exams with attendance

Are we allowed to take any exams or study achievements that require attendance at the university until the beginning of the semester or is this completely prohibited?

Until 30.04.2020, exams or study achievements that require attendance at the university are prohibited (see Corona website of the university). The exams will either be postponed until after the protective measures or they can be taken in an alternative form, e.g. with IT-support. The examiners decide whether one or the other is the case.

Re-registration / de-registration / semester fee

I wanted to complete my studies by the end of the winter semester (i.e. by 31.03.2020) and I still have to take an exam by then. However, the exam was postponed because of the coronavirus to the summer semester 2020. Do I have to re-register for the summer semester to take that exam?

No. In this case, re-registration is not necessary. You can also take this exam when you’re de-registered. Please contact the person responsible for you at the Matriculation Office by e-mail.

 

I was de-registered at the end of the winter semester 2019/2020, because I assumed that I would have completed my studies by 31.03.2020 at the latest. Do I have to re-register to be able to participate in postponed exams?

No. De-registered students can also take exams, which were postponed to the summer semester 2020 because of the coronavirus.  

Until when do I have to de-register to get the refunded semester fee and possibly the long-term study fee?

The refund is possible up to one month after the beginning of lectures. Since the beginning of lecture period of the summer semester has been postponed to 20.04.2020, a full refund is possible until 20.05.2020. Should the beginning of lectures be further postponed, the deadline would be postponed accordingly. You can find the application for de-registration here: https://www.uni-hildesheim.de/dez3/immatrikulationsamt/formulare/#c14202

Can the deadline for compulsory de-registration be extended again, if I come across financial difficulties because of coronavirus?

If you have problems with your scheduled de-registration due to coronavirus, please contact the person responsible for you at the Matriculation Office by e-mail: https://www.uni-hildesheim.de/dez3/immatrikulationsamt/

Bachelor and Master Thesis

Registration: I would like to register my Bachelor/Master thesis. Has the procedure been changed?

Yes, you no longer need the signature of your supervisor to register your Bachelor's or Master's thesis. Instead of that, examiners will provide the relevant information directly to the Examination Office by e-mail.

Thesis Submission: I have to submit my bachelor/master thesis soon, but due to the corona crisis I have no possibility of having the thesis printed and bound. What should I do?

Until further notice, please send your Bachelor's or Master's thesis only as a PDF file by e-mail to the examination office responsible for you. From there it will be forwarded to the reviewers. There is no need to hand in printed copies.

Declaration of originality: Do I have to send the declaration of originality by post to the Examination Office?

Until further notice, you must also send the declaration of originality by e-mail to the examination office responsible for you. Print out the declaration, sign it and send a scan or photo to the Examination Office.

Deadline extension due to corona crisis: I cannot complete my bachelor/master thesis within the given deadline because I currently cannot access the necessary literature due to corona-related library closing. Can I request a deadline extension?

Yes. You should do that. Make an application by e-mail to the examination office responsible for you. In this request, explain in what way the corona crisis prevents you from completing your work within the regular processing period.

You will then receive a notification from the Examination Office about the interruption of the processing period until 20.04.2020. The processing period will be halted and will not continue until 20.04.2020. There will be no participation of the supervisors or the examination board. Should the normal writing of the thesis not be possible again by 20.04.2020, we will inform you directly about the new regulations. Please note that until further notice all applications and documents must be sent to the Examination Office by e-mail.

Deadline extension due to illness: I am sick for two weeks due to tonsillitis. Thus, I need more time to work on my master's thesis. What Should I do?

The regular procedure applies in your case. You submit a deadline extension request via the Examination Office to the Examination Committee responsible for you, explaining the reasons for your request.

The request should also contain a concrete indication of the extent of the desired extension, in your case the duration of your sick leave, i.e. 14 days. The certificate of work incapability should be attached.
The decision on the extension is made by the Examination Committee. Please note that until further notice all applications and documents must be sent to the Examination Office by e-mail.

Deadline extension due to reasons not related to corona: For my bachelor thesis I conducted interviews, the transcription of which now takes longer than I had planned. Therefore, I will need more time to complete my thesis. How do I apply for an extension of my writing period?

First of all, contact your supervisor and clarify with him or her the extent of the desired extension and have your examiner certify this. Then submit an informal request for an extension of the processing period to the Examination Committee via the Examination Office responsible for you. You should also submit the certificate from your examiner to the Examination Office. The Examination Committee will then decide on your application. Please note that until further notice all applications and documents must be sent to the Examination Office by e-mail.

Study Organisation and Financing

BAföG: Ich cannot complete my studies due to the current situation before 31.03.2020. Do I receive BAföG?

You can find latest information about BAföG and how is it conducted within the corona situation in the website of the Federal Ministry of Education and Research (BMBF): www.bafög.de.

Are there special regulations regarding the validity of the semester ticket?

According to SVHI and RVHI (bus transport) and NITAG (rail transport) the following exceptions apply:

Bus: The old WiSe 2019/20 tickets will still be accepted. However, the validity for the summer semester 2020 has to be proven by an additional certificate of enrolment for the SoSe 2020. This regulation applies until further notice.

Railway: The valid certificate of enrolment for the summer semester 2020 together with a valid official ID photo are accepted as travel authorisation. The latter corresponds to the semester ticket. This regulation applies in the period from 01.04.2020 to initially 30.04.2020.

Transition from Bachelor to Master studies

I’m enrolled in the Master’s course and would have to submit a successful completion of my Bachelor’s degree by the end of the winter semester as proof. Due to coronavirus I can’t do that. I also assumed that I would have completed my Bachelor’s degree by the end of the winter semester, thus I didn’t apply for the Master’s degree again. Can I continue studying my Master’s studies?

Regarding corona-related delays of the completion of Bachelor’s degree, please contact the person responsible for you at the Matriculation Office by e-mail, describing the concrete circumstances. On 17.03.2020 the Presidential Board of the University decided that in such cases the deadline for providing proof for the Bachelor's degree will be extended until the end of the summer semester 2020 (i.e. until 30.09.2020). This means that you can continue your Master's studies without interruption, provided you re-register.

Bei coronabedingten Verzögerungen im Hinblick auf die Beendigung des Bachelorstudiums wenden Sie sich bitte per E-Mail unter Schilderung der genauen Umstände an die für Sie zuständige Sachbearbeiterin im . Das Präsidium der Universität hat am 17.03.2020 beschlossen, dass die Nachweisfrist für den Bachelorabschluss in solchen Fällen bis zum Ende des Sommersemester 2020 (also bis zum 30.09.2020) verlängert wird. So können Sie, Rückmeldung vorausgesetzt, ohne Unterbrechung Ihr Masterstudium fortsetzen.

I have been admitted to the Master's course with conditions, but due to the corona crisis I cannot prove that I have fulfilled my duties by the deadline of 31.03.2020. Will I be de-registered?

No. Students who have been admitted with conditions and would have to prove the fulfilment of these conditions by the end of the winter semester 2019/20, but cannot do that because of the corona crisis, will also be granted an extension until the end of the summer semester 2020 (i.e. until 30.09.2020). Please contact the person responsible for you at the Matriculation Office by e-mail, describing the concrete circumstances.

 

I am studying English in the polyvalent Two-Subject Bachelor's course and intend to apply for the Teaching Master's degree in WiSe 20/21. Unfortunately, I assume that I will not be able to provide proof of an at least three montly stay abroad required for the application in due time. Can I still apply?

Yes, applicants with  English as their subject who wish to apply for a Master's degree in Teaching at primary or secondary schools in winter semester 2020/2021 can submit proof of their stay abroad later; at the latest when registering for the Master's thesis.

Certificates

I need my preliminary Transcript of Records. How do I get the signature of the Examination Office?

To enable you to directly download and print out certificates such as the preliminary Transcript of Records and, thus, save you time from visiting the Examination Office, such documents will no longer be signed in the Examination Office but will be marked with the note that they were created electronically and therefore without a signature. This regulation, which should have been introduced anyway as part of the process optimization, has now been brought forward.

How can I aquire my certificate and other graduation documents?

The examination office will send you back your graduation documents by post. This may currently take longer than usual, as the collection of signatures could be delayed due to the Corona crisis.

Attention: Please remember to always add your current postal address in the PWA.

Contact Adresses

University of Hildesheim

CampusCenter
+49 5121 883 55555
infoline(at)uni-hildesheim.de

monday - thursday: 09.30 Uhr – 17.00 Uhr
friday: 09.30 Uhr – 14.00 Uhr

 

Hildesheim

Gesundheitsamt Hildesheim
+49 5121 309 7541

Bürgertelefon Landkreis Hildesheim
+49 5121 309 7777