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§1 - Validity

The rules of procedure govern the course of the IAHE General Assembly and are thus a complement to the IAHE statutes in force at the time. The rules and regulations in the statutes always take priority in each case. 

§2 - Seat of the Presidium

The seat of the presidium is the place of work of the President. The decision of the presidium on its location must be made known to the General Assembly directly after the election of the members of the presidium.

§3 - Membership fee

The membership fee per calendar year is

  • Full Members 25 uros
  • Corresponding Members 15 uros

The presidium decides on the method of payment. 

§4 - Access for the public

The General Assembly is open to all members. The presidium may admit people who are not members of IAHE as guests of the General Assembly, if their presence is needed. The General Assembly decides on the admittance of further guests by a simple majority.

§5 - Calling of the General Assembly

The calling of the General Assembly must take place, according to Art.7, 2 of the statutes, at least every two years. The official invitation goes out four weeks in advance and contains the agenda, the motions or proposals to be dealt with and – if necessary – election information and documentation.

§6 - Chairperson of the General Assembly

  1. The President or one of the Vice-Presidents opens the meeting and establishes the orderly calling of the meeting (the form/the deadline) and the eligibility of the members present to vote.
  2. An election supervisor/ a voting returns officer is chosen from the members present at the General Assembly to watch over the election of the members of the presidium.
  3. The chairperson of the General Assembly is empowered to call on speakers, to require them to stop speaking, to exclude participants and to dissolve the meeting. The chairperson may make an own contribution to the procedure at any time

§7 - The Minutes

  1. As a rule, the minutes are taken by a member of the presidium or by a nominee of the presidium. The minutes contain the time, the location of the meeting, the number of members present eligible to vote, the agenda and the subjects of any decision-making in the order of occurrence, the exact wording of the decisions and details of the votes cast.
  2. On demand, personal remarks must be included in the minutes or attached as a special appendix.
  3. The minutes must be completed within six weeks. They must be signed by at least two members of the presidium and by the person who took the minutes. They must then be made available to the members without delay.

§8 - Agenda

 

  1. The agenda of a General Assembly must contain the following points:
    • The agenda prepared by the presidium
    • The acceptance of the minutes of the previous General Assembly
  2. The chairperson opens the prepared agenda to discussion;. The General Assembly decides on changes to the agenda by a simple majority.
  3. The inclusion of additional points on the agenda requires a two-thirds majority of the votes cast.
  4. Changes in the statutes can only be voted upon if they were contained in the agenda sent out in the invitation to the General Assembly. 

 

§ 9 - Points on the Agenda

  1. The chairperson opens the discussion for each point on the agenda.
  2. The General Assembly can combine motions or proposals on two or more topics for discussion or decision, if there is some factual connection.
  3. If so wished, the respective proposers will be included on the list of speakers to give their reasons for the individual motions or proposals and the presidium must be given an opportunity to offer its opinion.
  4. A list of speakers must be made for all proposals that come up for vote. The chairperson calls upon each speaker to a motion or proposal in the order of the list of speakers. The list of speakers is compiled in the order of the wish to speak being signalled. On the request of a participant and on invoking the rules of procedure to end a debate, the list of outstanding speakers is to be read out by the chairperson.
  5. The chairperson can speak on any point of procedure; in special cases the chairperson can give someone the floor out of turn, if this is likely to move the discussion forward.
  6. After ending the debate, the chairperson moves to vote on amendments and additions, then, subsequently, to vote on the respective, possibly revised, motion or proposal.
  7. Before every decision, opportunity is to be given to the pros and contras to state their case.
  8. The point on the agenda is closed after the vote.

 

§ 10 - Limiting the speaking time

Depending on the time available for the agenda, the chairperson may limit the speaking time and submit this to a vote of the General Assembly with a simple majority

§15 - Concluding regulations

  1. In the case that these rules of procedure do not cover any particular question, the chairperson decides on further steps.
  2. Deviations from the rules of procedure are only admissible if no member objects.

§14 - Exclusion of members

  1. Members can be excluded by the presidium and by the General Assembly for important reasons (cf. Art. 5, 1.2 of the statutes)
  2. Important reasons are, for instance,
    • Disservices to IAHE in the public sphere
    • Non-payment of membership fees (initiation of the exclusion procedure after two yearsʻ outstanding payments and no reaction to the appropriate reminders of payment)

§13 - Miscellaneous

  1. Every member may submit a contribution to 'Miscellaneousʻ. The chairperson may determine that the subject of such contributions must be indicated by a keyword and that they be submitted in written form.
  2. The chairperson calls on the speakers and opens the discussion.
  3. Voting is not possible on topics introduced under 'Miscellaneousʻ.

§ 12 - Voting

  1. As a rule, voting is carried out openly by a show of hands. At the request of one member present who is eligible to vote, a secret ballot must be held.
  2. All new members put forward by the presidium are accepted or refused by a simple majority of the General Assembly (cf. Art.3 , 2.4 of the statutes)

§ 11 - Points of order

  1. Points of order can be made at any time. The chairperson may request that motions or proposals on points of order have to be made in written form.
  2. Points of order are voted upon immediately, interrupting the list of speakers, after the proposer and one opposer have spoken.
  3. Participants who have already spoken on the subject may not submit a motion or proposal on a point of order to close the debate or close the list of speakers.
  4. The following points of order are admissible: A motion or a proposal to 

    Adjourn the General Assembly 
    2. Remove the point on the agenda 
    3. Return to the agenda 
    4. Not deal with a motion or proposal 
    5. Defer a point on the agenda 
    6. Interrupt the Assembly 
    7. Close the debate, resp. waive speaking time 
    8. Close the list of speakers 
    9. Limit speaking time 
    10. Combine points on the agenda 
    11. Adoptaspecialformofvoting 
    12. Regulate the counting or recounting of votes